Leave Application – How to write an application for Leave?

Application for Leave

Leave Application – At one point or another, we have to take leave from office or school. Taking leave without a leave application is like digging your own grave. It is really important to write a leave application for office when planning a vacation with family or friends, or if your absence is due to any unavoidable medical circumstances, writing a sick leave application for office is equally important. A good leave application will let your boss understand your real situation and it will make things easy for you as well as your colleagues. This applies to students as well when they want to write a one day sick leave addressing their Principal or class teacher. Here, in this article we have various application formats for you to make things easy. Read the full article to get Application for school leave format, leave application for school student for going outstation, sick leave application for office etc.

Leave Application - How to write an application for Leave?

Which things to mention while writing a leave application?

  • Salutation
  • Subject
  • Reason for your leave
  • Period(Number of days) of your leave
  • Contact information

,and some similar things. Let us see some formats for leave applications one by one:

Leave Application for Office
Asking for a casual leave from your boss is really a hard nut to crack. But, a good leave application can make things smooth between you and your boss. While writing a leave application for office, it is important to mention the subject and proper reason for leave. Below is a sample format for writing a leave application to your office:-
Sender’s name and address:
Date:
Receiver’s name and address:
Subject: Application for leave from [start date] to [end date]
Respected Mr. /Mrs. [Name of the recipient] (or Sir/Madam),
I am writing this application to request for leave from office. Actually, I have to attend a family function at [name of the place]. For attending the same, I want leave from [start date] to [end date].
It is really important for me to attend this function, being a responsible member of the family. After attending the function, I will be joining back the office on [date].  I have cleared all the priority tasks for the upcoming week and have delegated my colleague, [Name of the colleague] for any urgent matters.
As for attending the function, I have to go to Mumbai, therefore, I will have to leave early on the evening of [date] to be in time at the airport and avoid further delays.
Please consider my leave application and approve the same for the aforementioned period. I shall be really grateful to you.
Yours Sincerely,
[Name]
[Signature]

Sick Leave Application for Office
We all are humans and can fall sick on any particular day and this state of not going to the office for work usually comes without any prior notice. Usually, it is advised to write a sick leave application letter to inform your boss. In some circumstances, a medical certificate from a certified doctor may also be required.
Sender’s name and address:
Date:
Receiver’s name and address:
Subject: Sick Leave application
Respected Mr. /Mrs. [Name of the recipient] (or Sir/Madam),
I am writing this application to notify you that I am suffering from severe viral infection and therefore, I need sick leave from work. I caught this infection last night and I will not be able to come to the office for at least [number of days]. As notified by my doctor, it is best that I take rest and recover properly before resuming work. The letter from the doctor is also attached for your reference.
Kindly grant me a leave for [number of days] days. I will be available on phone in case of any priority or urgent cases. Please contact me as per your convenience. For urgent matters, I have informed [Name of the colleague] to handle them to ensure that all deadlines are met.
I hope you will understand and grant me a leave for aforementioned period. Waiting your approval.
Yours Sincerely,
[Your Name]
[Signature]

Sick Leave Application for School
In case of students, it is really essential to apply for leave to avoid any complications in their assessment process. When you are unwell to attend the school, you have to write a sick leave application addressing the principal of your school or your concerned class teacher. The application can be written by the student himself or by his/her parents. While writing the application self, usually following format is used:-
To,
The Principal,
[Name of the school],
[Address],
[Date]
Subject: Application for leave.
Sir/Madam,
With due respect, I beg to say that I am not in a state to attend the school as I am down due to the viral fever. I have been advised by our family doctor that I have to take proper rest for at least [number of days] days. Therefore, kindly grant me leave for [number of days].  I shall be really thankful to you.
Thanking you,
Yours obediently,
[Your Name]
[Class and section]
[Roll No.]

Sick Leave Application by Parents
To,
The Principal,
[Name of the school],
[Address],
[Date]
Subject: Application for leave
Sir/Madam,
This is to inform you that my son/daughter [Name of your child], is a student of class [class], in your school. He is not in the best condition to attend the school because of the high fever. Doctor has recommended him/her complete bed rest. Therefore, I request you to kindly grant him/her sick leave for [number of days] days. I shall be much obliged.
Thanking you,
Yours Faithfully,
[Your Name]
[Signature]

One day Leave Application for School
For example, you are a student and you have some urgent piece of work at home because of which you will not be attending school the following day. In such case, a casual leave application can be written addressing the principal of your school. A sample application is written here for your reference:-
To,
The Principal,
[Name of the school],
[Address],
[Date]
Subject: Application for leave
Sir/Madam,
I am a student of class [Your class and section] in your school. Actually, I have to go with my mother to visit my grandmother at her place due to some urgent piece of work. Therefore, it is not possible for me to attend the school tomorrow. Therefore, kindly grant me the leave for one day. I shall be really thankful to you for this kind act.
Thanking you,
Yours obediently,
[Your Name]
[Class and section]
[Roll No.]

Leave Application for School Student for going Outstation
There may be situations when you have to miss school for attending some function out of station and it is important to inform the same to your school. Have a look at a sample application for such leaves:-
To,
The Principal,
[Name of the school],
[Address],
[Date]
Subject: Application for leave.
Sir/Madam,
I am a student of class [Your class and section] in your school. Next week, my cousin’s marriage has been scheduled at Delhi and I want to attend it. Therefore, it is not possible for me to attend school from [start date] to [end date]. Therefore, you are requested to kindly grant me leave for [number of days] days so that I can attend my family function. I shall be really thankful to you.
Thanking you,
Yours obediently,
[Your Name]
[Class and section]
[Roll No.]

Leave Application for a School Teacher to Principal

It is not mandatory that if you are a teacher then you are not supposed to take leave from your work for a few days. If there is an urgent piece of work (family problems, health or maternity issues) and it requires you to take leave for a couple of days from school then the sample format given below would help you to write an application to the principal for the sanction of leave.

To,

The Principal,

[Name of the school],

[Date],

Subject: Leave application for [mention dates].

Respected Sir/Madam,
Hope this application finds you in the best of your health.
This is to inform you that as my parents are aging and are prone to fall sick very often. So, as their only child this is my utter responsibility to take care of their health. I have to go the hospital with my parent for their regular medical check-up. Therefore, I request you to kindly grant me [number of days] leave.
I hope you would provide your utmost consideration to my request.

Thanking you,

Your Sincerely,

[Name]

[Designation]

Hope this article will help you in the time of need. These are some of the sample formats for various types of applications and can be modified according to your own reasons for leave.

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